About Andika Hendra Mustaqim

April 12, 2009

example of collection letter

Filed under: Business English Correspondence — guruandikahendra @ 10:00 am

Date:

To: [name and address of debtor]

Re: Your account with [name of company]

Dear [name of debtor]:

Your delinquent account with [company name] has been referred to
my office for collection action. You are currently several
payments behind on the above referenced account.

I have been instructed to bring legal action against you as may
be necessary, which may result in levies against your property
or other assets after judgment.

The file indicates that you have failed or refused to pay the
above claim even though it appears just, owing, and correct.

You are hereby further advised that if payment is not received
within 15 days of the date of this letter, suit in small claims
court may be commenced against you forthwith and without further
notice for the amount indicated above, together with prejudgment
interest. Instead of small claims court, this matter may be
referred to our attorney for suit in municipal court.

As I am sure you are aware, if this matter goes to suit, all
court costs, process server’s fees, sheriff’s fees, attorney
fees where permitted, and other post judgment costs will be added
to the amount that you already owe.

You can avoid the unnecessary inconvenience and added expenses
of a lawsuit by making immediate payment to us within 15 days.

Sincerely,

___________________________
Collections Manager

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